1) The Body responsible for Health and Safety here is the Local Education Authority: Southampton City Council Directorate of Education. Their Policy and procedures are set out in the Generic Health and Safety Policy for Schools. That Policy sets out general roles, responsibilities and procedures, and is supplemented by a large number of Appendices giving detailed information on specific subjects. That Policy is to serve as all schools’ Health and Safety Policy, and so it is for Maytree. This document is a summary of it and customises it to Maytree. The Generic Policy is held by the Headteacher and is available for anyone to consult on request.
2) All LEA Policy and procedures will be followed by the school, which recognises and accepts its responsibility to provide, as far as is reasonably practicable, a safe and healthy environment for children, staff and other users of the premises. The school will take all reasonable steps to meet this responsibility and expects appropriate support from children, staff and visitors.
3) Aims of the LEA (and of our own) Policy:
- To establish a safe environment throughout the school.
- To establish and maintain safe working procedures among staff and pupils.
- To develop safety consciousness as a general objective.
1) The school's Governors are responsible, as far as is reasonably practicable, for ensuring that premises and equipment under their control are managed safely and without risk to health. One Governor is nominated annually to take a special interest in health and safety issues. Headteacher Reports to Governors include a standing item on health and safety, which includes analyses of recent accidents, and any action taken to reduce significant risks.
2) The Headteacher is responsible for the maintenance and development of safe working practices and conditions for staff and pupils. Headteacher must liaise with trades union representatives over issues of health and safety. Headteacher must use LEA channels and systems to ensure health and safety. Headteacher must monitor and support the effective carrying out of their health and safety duties by members of staff who carry such, or to whom Headteacher has delegated such, responsibilities. Headteacher must ensure that First Aid regulations are carried out. Headteacher is responsible for the annual completion of a general Risk Assessment. Headteacher must carry out other responsibilities as detailed later in this Policy and in the SCC Generic Policy.
3) Teachers and other staff must, in law, work in ways that are safe and without risk, complying with relevant instructions and reporting hazards and accidents to Headteacher or office staff.
4) The Site Manager must ensure safe cleaning practice, control the temperature of the building in line with Headteacher's requirements which will not breach agreed norms, ensure the security of the building by keeping gates and doors locked at times agreed with Headteacher, ensure the safety of exterior pathways especially during Autumn and Winter, keep the site clear of litter especially cat and dog dirt and that which may be related to sexual or substance-abuse practices, advise Headteacher of any building maintenance issues with Health and Safety implications.
5) The School Business Manager is responsible for keeping and filing forms for reporting injuries and hazards, making entries on VHSMS, She is also responsible for maintaining an electronic staff training record in relation to Health and Safety.
The Named First -Aider is responsible for checking and ordering supplies for First Aid.
6) The Health and Safety Representative is elected biennially as a "watchdog", to represent staff concerns to management and assist in the fulfilling of this Policy's aims.
She/he is mainly responsible for alerting HT (verbally or by email) to potential hazards after which HT must advise the Representative of action to be taken, or reasons for not taking action, or referral to higher authority.
She is given a box-file containing: the description of the role from LEA, papers relating to First-Aid requirements and to consultative arrangements, Health and Safety guidelines from NUT.
The Representative is…………………..
7) The Named First-Aider must hold a current First Aid Certificate. A list all first aider are in the main folder and listed on staffroom/medical room wall. . The First Aider's duties are described in SCC Safe Working Practice No. 70.
An Appointed Person can take charge of a situation in the absence of the First Aider. They should receive Emergency Fist Aid training (recommended: 1 day every 3 years).
8) The Senior Midday Supervisor is responsible for ensuring the safety of pupils at lunchtime. Pupils must walk in the Hall and on paths, and be supervised in the playground and toilets by a Supervisory Assistant.
9) City Caterers are responsible for providing First-Aid supplies and fire-fighting equipment in the servery and for carrying out safety inspections of the servery, which is also open to inspection by the Environmental Health Authority. They must keep the dining room safe, including the floor surface.
10) N.Viro Ltd, the cleaning contractors, are responsible for health and safety training for their employees in the school, and for the maintenance of good health and safety standards in their work.
1) Risk Assessment.
By law, there has to be an annual assessment of significant hazards which identifies the hazards, who might be harmed, whether and what further controls are necessary, records the findings and makes these available to staff. Schools may use the SCC Model Risk Assessment for schools. This school adopts the SCC scheme (less detailed format, using generic sheet) and regards Section 3 of this Policy as a supplementary restatement of existing controls covering the appropriate SCC areas and adding some of our own.
Annually, in the Summer Term, HT performs the SCC Risk Assessment, including a First Aid Risk Assessment and a review of Section 3 of this Policy. During and after this review, HT will consult with the Health and Safety Representative and other staff. HT will sign the completed assessment statement and keep it in a special binder in the staffroom, and inform the Governors of its completion and of any significant actions to be taken.
Additionally, there has to be an annual Fire risk assessment, using a proforma sent to the school by LEA H&S unit.
Formal Risk Assessments are unlikely to indicate significant risks in a culture that is attentive to health and safety, but are necessary, and sometimes indicate necessary action. All expenditure and action resulting from formal or informal risk assessment takes priority over other planned expenditure.
2) Hazard Reporting.
Initially, report to HT. Internally, hazard reports, and action taken to reduce risks, should be recorded online the VHSMS Virtual Health and Safety Management System also recorded in the accident/near miss folder in the office
3) Accident reporting.
All accidents/incidents, less minor injuries to pupils are notified to the CHSS using the VHSMS – Virtual Health and Safety Management System
4) Fire safety.
See R4 Fire for the evacuation procedure, practised in a drill every term. A Fire Log which maintains details of drills, instruction to staff and safety visits and checks is kept in the secure cupboard in the boiler room. The LA is responsible for checking the serviceability of the break-glass alarms (Hall, Deputy Head’s room, Nursery), and this is done 4 times a year. The Caretaker also checks these.
5) Large Equipment.
P.E. equipment, fire appliances and the boiler house are all subject to annual checks arranged by LEA. Headteacher files the Reports, taking appropriate action.
6) Safety training.
All staffs have access to a copy of this policy, new staff are given time with senior management for INSET in the policy. Existing staff are given Health and Safety training within the fixed programme of staff meetings and support-staff meetings, as and when deemed appropriate by Headteacher.
A training record is kept by the School Business Manager on her computer. Every three years, there has to be a 3 hour general Health and Safety training course for all staff, and every year there has to be a 1 hour fire safety course for all staff. This also includes a Safeguarding children course
7) Electrical equipment checks.
All portable electrical equipment (Inc. standing items like fridges, washing machines and dishwasher) is inspected for safety by a qualified contractor annually. This is now initiated by GHD under our Buildings and Maintenance Service Level Agreement.
8) Playground safety.
Other school papers describe the arrangements relating to playground safety. Issues include: not running on paths, ensuring gates closed, daily inspection and cleaning of playground by caretaker, use of "Playground Friends", safety education within PSHE scheme, Headteacher's reminders in assemblies. The equipment in the large playground, supplied by Sovereign Ltd, is inspected by the makers annually under a maintenance agreement, and repairs necessary for safety are carried out by the suppliers. This is also true of the Year R equipment installed 2009.
9) School trips.
a) No school trip is ever made to an "open country" environment as defined within HCC guidelines on Hazardous Pursuits and their Guidelines for Offsite Activities. Thus, no special training or qualifications are necessary to lead
trips. Woodland sites need to be in a managed environment and within half a mile of a metalled road. 8:1 is the recommended minimum ratio. Minibus use requires an adult in the seating area.
b) See separate paper on procedures on trips, which include reminders on SCC requirements for trips, including risk assessment, First-Aid and the leaving of names with the school office.
10) Contractors on school premises.
These are required by law to ensure their own safety and that of the pupils and staff. HT can require them to work in such a way. A leaflet summarising H&S responsibilities and information is handed to visitors and contractors.
11) Vehicle movement.
Children are not allowed in the car park. Parents may be reminded by any member of staff that shortcutting across the car park compromises their own and their children's safety both immediately and by example.
The person in charge of any group using the Family Room has the responsibility for the safe behaviour of all the party. Written guidelines are presented to hirers.
13) Violence towards staff.
Verbal or physical violence towards staff should be reported to HT and to LEA and can be followed up by free counselling (See Sect. 4, 4, d). Such incidents need to be reported to LEA via form HS1.
14) Violence towards pupils by staff
No member of staff may administer corporal punishment of any kind and physical restraint may only be used when a child is likely to cause harm to him/herself or others.
15) First-Aid arrangements.
a) See Section 2, (7) above.
b) First-Aid kits are held in the Nursery and Medical Room, where there is also stored a portable kit for trips.
c) Special INSET for particular medical conditions such as epilepsy, diabetes, anaphylactic shock, and asthma are held as deemed necessary by Headteacher. Refresher INSET is given on such topics as dealing with spillages of bodily fluids from time to time.
16) Safety in the Curriculum.
a) See C3 for a full description of themes and objectives in safety teaching within PSHE.
b) HT is responsible for ensuring that information about the safety of educational equipment and practices is acted upon appropriately.
17) Child Protection and site security as concerns this.
See our Child Protection Policy O8, especially the final section on security.
If the working temperature falls below 18 degrees, Headteacher takes whatever action is deemed appropriate to restore that level or above. 16 is the statutory min.
Headteacher and Caretaker take care to ensure that working spaces are adequately lit.
20) Medicines in School
We comply with SCC SWP 75 and use the model forms for recording administration instructions and events. Prescribed medicines, including inhalers, may be left in the Office and used as directed, by the children, with oversight by an adult, who is acting voluntarily. The school itself does not hold or administer medicines to children, except in the case of medicines to be used to prevent death or serious illness in conditions such as diabetes or anaphylactic shock.
21) Buildings and Fittings issues
Any such issues relating to safety or security will take priority. There is a rolling programme of replacement/maintenance of door-closers. Finger-guards are fitted to all doors used by children.
Senior management takes the control of workload and stress levels as a priority and considers this issue in connection with all school systems and developments.
Administrative staff may refer to the SCC Health and Safety Bulletin No 12 on VDUs. Exposure in our office is never protracted or even continuous. All staff to complete Health & Safety Essentials also checklist for workstations
24) Infestation and pests
Whenever infestation by brown-tailed moth caterpillars outstrips manual clearance, LEA is informed.
Environmental Health Authorities must be contacted if it is suspected that there is an infestation of fleas in the carpets.
Rats and mice are periodically found in or around the school and Council Environmental Health pest control services are engaged at once.
School holds (safely stored in COSHH cupboard) products to address ants, rats, fleas.
25) Hazardous substances
The Caretakers Manual instructions are complied with in respect of cleaning materials. Tippex thinners are kept out of children's reach. No toxic materials are used in the curriculum. The COSHH cupboard (by foyer) is kept locked, and also has a high second latch making entrance by children impossible, and is used for the storage of hazardous substances.
Schoolchildren will never witness a member of staff or visitor smoking. Smoking is prohibited by law inside the school premises, and by the City Council throughout the site.
In the case of pandemics, the school will follow national and LA advice in terms of procedures and closures. The school has adopted the model policy and plan for Pandemic Flu, summer 2009.
Headteacher holds an Asbestos Register detailing known use of asbestos in the school. Asbestos now present here is all of a type that is harmless unless disturbed by fracture, drilling etc. Asbestos risk needs to be considered in the planning of all works around the school. Special clearance procedures are used if work is to be done in areas where there are asbestos materials.
1) Guidance held in school includes the Generic Policy of SCC with its many appendices on Health and Safety subjects. Refer to Headteacher to consult these.
2) Headteacher maintains many Health and Safety subjects on the shared network Please do not hesitate to ask for information on any subject.
3) The Local Authority maintains an excellent section of its intranet on health and safety issues affecting schools. The school subscribes to a health and safety support service from the LA, involving an annual support visit by an advisory, and two annual conferences.
a) LEA contact is the Health and Safety Advisor -Tel 023 8091 7771.
b) The Joint Trade Union Consultative Panel meets periodically and can discuss issues of Health and Safety. Representation is via Unions. Minutes of meetings are posted on the Health and Safety section of the Staff Notice Board.
d) The Health and Safety Executive - local branch: Priestly House, Priestly Rd., Basingstoke, RG 24 9NW. Tel: Basingstoke 473181 if very serious accident.
1) This policy is available to all Governors, teachers, Nursery Nurses, Assistants, Caretaker and administrative staff. Key points are included in the Employees Handbook.
2) Headteacher is responsible for monitoring its implementation, reporting appropriate matters to the Governors, and for reviewing it. Annual review of Section 3 is mandatory and integral to the risk assessment procedure.
Policy reviewed ongoing
Review Date: ongoing - Autumn 2015